GarageDoorBossPro Blog — Garage Door Software

Doors, Openers and Square Feet: Property Measurements in Garage Door Software

A yearly tune-up on a single-door house and a tune-up on a three-bay house with a detached shop are not the same job. Neither are maintenance visits for a townhome with one door and a warehouse with six. If your prices change with the size of the property, the software needs to know the size of the property.

Starting From the Lead

Leads from the forms in Website Requests and Sign-Ups: Getting Garage Door Leads Into the Software become clients with an address. Measurements are the next layer on that address.

What Measurements Are Stored

Each property in GarageDoorBossPro can hold measurements:

• Doors, the number of garage doors at the address
• Openers, the number of openers
• Square feet, for properties where size matters to your pricing

These sit on the property alongside the equipment list. The equipment list describes each door and opener in detail. The measurements give you the quick counts for pricing.

Pricing Off Measurements

Services can be priced off the measurements on each property. A few ways garage door companies use that:

• Tune-up plans by door count. A yearly tune-up priced per door, so a one-door house and a three-door house each pay the right amount.
• Opener service by opener count. A maintenance visit that includes every opener at the address.
• Commercial maintenance by doors. A 90-day maintenance plan for a building, priced by the number of doors on the dock.

You set the prices. The measurements make sure each property gets priced consistently, whoever builds the estimate or sets up the plan.

Measurements vs the Equipment List

It helps to keep the two straight:

• The equipment list answers “what is here?” Each garage door, opener, set of springs, keypad and remote, with brand, model #, serial #, year installed, size, drive or material and bay. This is what the tech sees on the job card. It is covered in Doors, Openers and Springs Saved on the House: The Equipment Record in Garage Door Software.
• The measurements answer “how much is here?” The number of doors, the number of openers, the square feet. This is what pricing uses.

On most houses the counts are easy, but keeping them as measurements means the price does not depend on someone counting the equipment entries every time.

Getting the Measurements Right

The best time to record measurements is the first visit. The tech counts the doors and openers while filling in the equipment, including the detached shop door that is easy to miss from the street. For commercial buildings, an estimate visit is a good time to count every door on the dock and around the building.

If a homeowner adds a door, for example when a detached garage is built, update the measurements so the next tune-up is priced right. The door safety inspection on each tune-up is a natural moment to check.

Measurements on Estimates

When the office builds an estimate for a property with measurements, services priced off those measurements come out right without anyone doing the math. A tune-up plan estimate for a three-door house prices three doors. An approved estimate becomes the scheduled job, and the equipment details carry onto it.

This keeps quotes consistent between the owner, the office and any tech who quotes on site.

Measurements on the Customer App

When a customer signs up for a service in the customer app, the pricing they see can come from the measurements on their property. A homeowner with two doors signing up for a yearly tune-up plan sees the two-door price, not a number the office has to correct later. That is one less awkward phone call after the first visit, and one less invoice that needs a credit.

If a homeowner's property has no measurements yet, the office can add them before pointing the customer to the app, or the tech can add them on the first visit. Either way, the price on the plan and the price on the invoice match from then on.

Multi-Address Clients

For a property manager or HOA with many addresses, each address keeps its own measurements. A townhome with one door and a corner unit with two each get priced correctly, and the monthly statement shows each address on its own line.

Over time, measurements become a quick way to see the size of your book. How many doors are on yearly plans, how many commercial doors are on quarterly maintenance. That helps when you are deciding whether you need another van for tune-up season.

Measurements are a small feature that keeps pricing fair and consistent. See how they fit with estimates, tune-up plans and billing on the GarageDoorBossPro garage door software page.